Advisory Panel Secretariat – Australian Renewable Energy Agency
📌 Vacancy Fact Sheet
- Reference Number: VN-0769808
- Agency: Australian Renewable Energy Agency
- Job Title: Advisory Panel Secretariat
- Position Number: TBA
- Classification: Position Number TBA
- Closing Date: Monday 08 June 2026
- Job Type: Full-Time, Ongoing
- Location: Sydney NSW
- Future Merit Locations: Sydney
- Salary: Future Merit
- Office Arrangement: On Site;Hybrid (Hybrid – work onsite 3 days per week)
About Australian Renewable Energy Agency
ARENA is at the forefront of Australia’s renewable energy transition, funding and supporting innovative solutions that make real
impact. By investing in cutting edge technologies, sharing insights with the market and collaborating with industry leaders, we’re
accelerating progress towards a cleaner, more sustainable future. Every role here contributes to meaningful change and shapes
Australia’s transition to renewable energy. Join our purpose-driven team where innovation thrives and your work matters. With a
values driven culture built on knowledge sharing and impact, we offer an advancing environment where you can grow your skills,
expand your expertise in the renewable energy sector and make a lasting positive impact. The Australian Renewable Energy
Agency (ARENA) is a corporate Commonwealth entity. ARENA was established on 1 July 2012 under the Australian Renewable
Energy Agency Act 2011 (the ARENA Act). ARENA has offices based in Canberra, Sydney and Melbourne and we promote a
hybrid flexible working environment where we can.
Duties
- In this role, you will:
- Act as the key point of contact for Advisory Panel members, providing guidance on ARENA
- processes.
- Coordinate end-to-end logistics for monthly Panel meetings (agenda development, paper
- distribution, meeting coordination, travel, and catering).
- Review and improve the efficiency and effectiveness of Panel processes and operations,
- including through the use of digital and AI tools.
- Liaise with teams across the Investment and Portfolio group, ARENA Executives, and the
- Advisory Panel Chair on meeting inputs, processes, and outcomes.
- Manage the Panel conflict-of-interest register seeking advice from ARENA’s legal team and
- delegate approval on determinations in accordance with ARENA’s conflict of interest policy.
- Allocate Panel member assessment tasks in ARENA’s Grant Management System (a
- Salesforce platform).
- Support internal monthly reporting on Panel operations and assessment outcomes.
- Draft and quality-assure correspondence, reports, briefings, and other materials, identifying
- themes across investment portfolios and opportunities for improvement.
- Support Panel member contracting, including renewals and procurement activities, payments
- and invoice processing.
- Develop and maintain guidelines and procedures that support the functions of the role.
- Provide ad hoc support to the Investment and Portfolio team, as required.
Eligibility / Notes
- To be successful in this role, you will have:
- Demonstrated experience working in a similar capacity, performing in a fast-paced service
- orientated or operational environment.
- Demonstrated ability to act with discretion and tact. The role requires the Secretariat to grasp
- both the strategic position of the AAP as well as understanding nuances across ARENA’s
- investment portfolio.
- Strong IT literacy required. Proficiency with Microsoft Office suite programs, including
- Outlook, Word and Excel. Experience with records management systems and artificial
- intelligence (AI) platforms would be advantageous.
- Strong attention to detail, and high-level quality assurance skills.
- Excellent writing, communications and organisational skills.
- A strong ability to build productive working relationships with senior stakeholders (both
- internal and external).
- Experience improving operational processes and managing the transition to new processes
- and procedures.
- Ability to manage own resources effectively and prioritise competing tasks and deliverables
- to meet agreed deadlines.
- Prior experience in a government or public sector context is desirable.
How to Apply
Position Contact Michael Boer, [email protected]
Agency Recruitment Site https://careers.arena.gov.au/jobs/advisory-panel-secretariat-sydney-nsw-australia
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware:
that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette
applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
Climate Change, Energy, the
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