Administration Officer – Department of Defence
📌 Vacancy Fact Sheet
- Reference Number: VN-0770443
- Agency: Department of Defence
- Job Title: Administration Officer
- Position Number: ARMY/03318/26
- Classification: APS Level 3
- Closing Date: Sunday 12 July 2026
- Job Type: Full-Time, Ongoing
- Location: Tamworth NSW
- Future Merit Locations: Tamworth
- Salary: $72,275 – $79,635
- Office Arrangement: On Site (Defence is committed to supporting workplace)
About Department of Defence
The Registry function within 12/16 HRL delivers critical information management and
administrative support, ensuring the accurate handling, storage, and dissemination of records in
line with Defence policies and security requirements.
The team is responsible for managing official documentation, maintaining compliance with
information governance frameworks, and supporting audit and reporting obligations. By enabling
reliable access to accurate information and ensuring proper classification and control of records,
the team underpins operational effectiveness, accountability, and decision-making across the
organisation.
Its work directly supports Defence capability by safeguarding information integrity and ensuring
business processes are executed efficiently and in accordance with legislative and policy
requirements.
Our Ideal Candidate
The ideal candidate will have experience in records management or administrative support, with
strong attention to detail and the ability to maintain accuracy across high volumes of work. They
will demonstrate sound organisational skills, the ability to prioritise tasks and meet deadlines, and
confidence in working both independently and as part of a team.
A strong understanding of information governance, privacy requirements and handling of sensitive
information is highly desirable. The successful applicant will also display integrity, reliability, and
sound judgement when applying policy and procedures. Strong communication skills are essential,
along with a proactive approach to problem-solving and a willingness to contribute to team
capability and continuous improvement within a structured Defence environment.
Duties
- The Role
- The APS 3 Administration Officer (Registry) provides essential records management and
- administrative support, operating under limited direction and applying judgement within
- established policies and procedures.
- The role is responsible for the accurate processing, classification and maintenance of records
- using Defence systems such as Objective, ERP and PMKEYS, ensuring compliance with
- information governance and security requirements. The position also responds to enquiries,
- prepares routine correspondence and reports, and contributes to efficient document handling and
- registry operations.
- The successful candidate will demonstrate strong attention to detail, sound organisational skills,
- and the ability to manage competing priorities in a structured environment. They will exercise
- integrity and judgement when handling sensitive information and support continuous improvement
- in registry processes, while contributing positively to team capability.
Eligibility / Notes
- Security Clearance:
- Applicants must be able to obtain and maintain a security clearance at “Baseline Vetting” level.
How to Apply
Position Contact Benjamin Crighton, 07 3434 4484
Agency Recruitment Site https://defencecareers.nga.net.au/?jati=77C0EC1C-8BDE-81E1-D2CD-ED090E08
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware:
that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette
applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
Defence Vacancy