Executive Assistant to the CEO – Independent Parliamentary Expenses Authority
📌 Vacancy Fact Sheet
- Reference Number: VN-0769939
- Agency: Independent Parliamentary Expenses Authority
- Job Title: Executive Assistant to the CEO
- Position Number: 9010068
- Classification: APS Level 6
- Closing Date: Sunday 14 June 2026
- Job Type: Full-Time, Ongoing;Non-Ongoing
- Location: Canberra ACT
- Future Merit Locations: Various locations – ACT, Various locations – NSW,
- Salary: $99,734 – $121,277
- Office Arrangement: On Site (Given the operational requirements of directly)
About Independent Parliamentary Expenses Authority
The Independent Parliamentary Expenses Authority’s (IPEA) roles and functions reflect those prescribed in the Independent
Parliamentary Expenses Authority Act 2017 and include: • providing advice to parliamentarians and their staff on travel expenses,
allowances, and related expenses • administering travel expenses, allowances, and related expenses, including processing these
claims • reporting on work expense claims • auditing work expense claims
Duties
- Executive Support
- Manage the CEO’s diary, including prioritising competing demands and coordinating
- complex, sensitive and high-volume engagements.
- Act as the primary point of contact for the CEO, managing enquiries, correspondence and
- stakeholder interactions with professionalism, discretion and sound judgement.
- Prepare, coordinate and quality assure executive correspondence, briefing materials, talking
- points and responses to complex or time-sensitive matters.
- Coordinate travel arrangements, including itineraries, briefing packs and follow-up actions.
- Brief the CEO on key issues, ensuring awareness of emerging priorities, risks and
- deadlines.
- Coordination and Workflow Management
- Coordinate and manage the workflow of the CEO’s office, including tracking tasks, priorities,
- deadlines and key deliverables.
- Monitor progress of projects and operational priorities, providing updates and ensuring timely
- follow-up.
- Exercise judgement in triaging requests, determining priorities and allocating actions across
- the agency.
- Governance and Secretariat Support
- Support executive and committee governance processes, including preparation of agendas,
- papers, minutes and action tracking.
- Provide secretariat support as required, including notetaking and coordination of governance
- activities.
- Maintain accurate records in accordance with legislative, policy and information
- management requirements.
- Agency Coordination and Communication
- Liaise across branches to coordinate timely, accurate and strategic advice to the CEO.
- Support executive communications, ensuring messaging is clear, consistent and aligned with
- agency priorities.
- Contribute to whole-of-agency initiatives, projects and events.
- Relationship Management
- Build and maintain effective working relationships with internal stakeholders, including senior
- executives and staff.
- Engage professionally with external stakeholders, including ministerial offices,
- parliamentarians, government agencies and key partners.
- Represent the CEO’s office with a high level of professionalism and customer focus.
- The APS Work Level Standards provide five key characteristics about the broad job requirements
- and operating context for each classification level. IPEA are seeking candidates who possess the
- following job specific skills:
- Leadership and accountability
- Management diversity and span
- Stakeholder management
- Job context and environment
- Independence and decision-making
- For further information regarding these key characteristics review the candidate information pack
- on the Independent Parliamentary Expenses Authority . website
Eligibility / Notes
- This is a designated security assessed position. The successful applicant will be required to have
- or obtain and maintain a security assessment at the Negative Vetting 1 level.
How to Apply
Position Contact Michaela Field, (02) 6215 3575
Agency Recruitment Site https://www.ipea.gov.au/about-ipea/employment
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware:
that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette
applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
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