Jobs
Project Coordinator – Federal Court of Australia
📌 Vacancy Fact Sheet
- Reference Number: VN-0770731
- Agency: Federal Court of Australia
- Job Title: Project Coordinator
- Position Number: 0454-07-26
- Classification: APS Level 6
- Closing Date: Monday 20 July 2026
- Job Type: Full-Time, Ongoing
- Location: Brisbane QLD
- Future Merit Locations: Brisbane
- Salary: $99,734 – $111,701
- Office Arrangement: Hybrid (Candidate will be able to WFH as agreed with)
About Federal Court of Australia
The Chief Executive Officer and Principal Registrar of the Federal Court, together with officers and staff identified under the Federal
Court of Australia Act 1976, the Federal Circuit and Family Court of Australia Act 2021 and the Native Title Act 1993, constitute a
single Statutory Agency for the purposes of the Public Service Act 1999. Employees are engaged to work in support of the
following courts or tribunal: • Federal Court of Australia, • Federal Circuit and Family Court of Australia, and • National Native Title
Tribunal. Employees are covered by the Federal Court of Australia Enterprise Agreement 2024-2027. The Federal Court and the
Federal Circuit and Family Court each maintain a distinct statutory identity, with separate functions and judicial independence.
Duties
- Major activities
- The Project Coordinator will have the following responsibilities:
- Program delivery and coordination
- Plan, lead and manage the delivery of complex regional, bilateral and domestic activities,
- including workshops, mentoring programs, exchanges, and other initiatives;
- Coordinate multiple simultaneous activities across jurisdictions, ensuring alignment with
- program objectives and timelines; and
- Ensure high-quality delivery outcomes through effective planning, organisation and
- oversight.
- Team Leadership
- Supervision of staff, including follow-up on weekly tasks, and liaison with Manager/Director
- as necessary,
- Convening regular team meetings, including preparation of agendas, minutes, action points
- and ensuring prioritisation and implementation of tasks and actions arising,
- Overall coordination of team activities to ensure compliance with grant and program
- priorities, targets and deadlines,
- Manage volunteer program.
- Financial and administrative management
- Supervision of activity budgets, including monitoring of forecasting, tracking, reporting and
- acquittal processes;
- Ensure compliance with financial, procurement and governance requirements, including
- donor policies; and
- Exercise judgement in financial administration and identify and escalate risks where
- appropriate.
- Stakeholder engagement
- Develop and maintain effective working relationships with internal and external stakeholders,
- including judicial officers, court staff and international partners;
- Provide advice and support to stakeholders to facilitate engagement and delivery of program
- activities; and
- Coordinate communication and collaboration across multiple organisations and jurisdictions.
- Reporting and advice
- Prepare and contribute to briefings, reports and program documentation for senior
- stakeholders;
- Provide advice on activity delivery, financial status, risks and emerging issues; and
- Support program-level reporting requirements, including donor reporting.
- Ensuring collection of surveys, data and relevant information from program activities for
- monitoring, evaluation and learning requirements.
- Risk management and compliance
- Identify operational risks and implement mitigation strategies;
- Ensure activities are delivered in accordance with organisational policies and donor
- requirements; and
- Apply sound judgement in managing issues as they arise.
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- Continuous improvement
- Identify opportunities to improve systems, processes and delivery practices;
- Contribute to the development and refinement of tools, templates and procedures; and
- Support a culture of learning and improvement within the International Programs Unit.
Eligibility / Notes
- Capabilities and Attributes
- The successful applicant will demonstrate:
- Project and program management: Ability to plan, lead and deliver complex activities with
- minimal supervision, managing competing priorities and achieving outcomes within agreed
- timeframes and budgets.
- Team leadership: Good team management, organisational, interpersonal and leadership
- skills.
- Financial management: Strong capability in supervising budgets, monitoring expenditure
- and ensuring compliance with financial and procurement frameworks.
- Stakeholder engagement: Ability to build and sustain relationships with a diverse range of
- stakeholders, including senior representatives, and to work collaboratively across
- organisational and cultural contexts.
- Judgement and problem solving: Demonstrated ability to exercise sound judgement,
- manage complexity, identify risks and resolve issues proactively.
- Communication: Well-developed written and verbal communication skills, including the
- ability to prepare clear, concise reports, briefings and advice.
- Continuous improvement: Ability to identify and implement improvements to processes,
- systems and work practices.
- Professionalism: High level of integrity, attention to detail, adaptability and commitment to
- delivering high-quality outcomes in a dynamic environment.
- Qualifications and Experience
- Relevant qualifications or equivalent experience in project management, public administration,
- international development or a related field.
- Selection Criteria
- Applicants will be assessed against the following:
- Demonstrated experience leading or managing the delivery of complex projects or programs,
- including coordinating activities, stakeholders and resources.
- Demonstrated ability to exercise judgement and manage competing priorities to deliver
- outcomes within agreed timeframes and budgets.
- Experience in team leadership and staff supervision.
- Demonstrated experience managing financial and administrative processes, including
- budgeting, tracking, reporting and compliance.
- Strong stakeholder engagement skills, including the ability to build and maintain effective
- working relationships with internal and external stakeholders.
- Demonstrated ability to identify and manage risks and resolve issues proactively.
- Well-developed written and verbal communication skills, including the ability to prepare
- briefings, reports and advice for senior stakeholders.
- Knowledge of, or ability to acquire knowledge of, international or donor-funded program
- environments.
How to Apply
Position Contact Martin Clutterbuck, 0426 201 878
Agency Recruitment Site https://fcajobs.nga.net.au/?jati=9262EA18-2CFE-4990-E3EF-ED1BABAC74A5
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware:
that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette
applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
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