Administrative Officer – Department of the Senate
📌 Vacancy Fact Sheet
- Reference Number: VN-0769857
- Agency: Department of the Senate
- Job Title: Administrative Officer
- Position Number: 703
- Classification: APS Level 3
- Closing Date: Sunday 14 June 2026
- Job Type: Full-Time, Ongoing;Non-Ongoing
- Location: Barton ACT
- Future Merit Locations: Barton
- Salary: $79,536 – $85,923
- Office Arrangement: On Site (Employees are entitled to request flexible working)
About Department of the Senate
The Department of the Senate provides the secretariat to the Senate – enabling its legislative and accountability activities – and to
dozens of parliamentary committees, whose work encompasses the Senate’s scrutiny functions and its exercise of Parliament’s
broad inquiry powers. In doing so, departmental officers provide the Senate, its committees, the President and other senators
expert, impartial advice about Senate and committee operations. We publish the Senate’s records, and produce an array of
information resources so that people may understand and engage in its work. With our colleagues across the Parliamentary
Service we also provide specialised advice and logistical support to senators so they may undertake their duties.
Duties
- Providing information to those seeking advice, assisting witnesses and responding to
- general inquiries.
- Processing incoming and outgoing correspondence including internal and external mail and
- emails.
- Creating and maintaining electronic and hard copy records and filing in accordance with
- relevant policies.
- Researching information such as contact details of people who may be invited to submit or to
- attend Senate hearings.
- Processing submissions to Senate committee inquiries including entering details into a
- database, preparing hard copies for the secretariat team, acknowledging submissions with
- letters and emails to each of the submitters and ensuring all submissions approved by the
- committee are published on the Senate’s website.
- Managing diaries including setting up meetings (locally and interstate), booking rooms,
- arranging travel and accommodation, and contacting senators and other clients and
- stakeholders as needed.
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- Investigating offsite meeting venues as needed and preparing nameplates, programs,
- Hansard Witness Forms and opening statements.
- Liaising with senators’ offices for meetings and to advise of hearing times, dates and
- locations.
- Supporting the preparation of Senate committee reports by creating contents pages,
- appendices and adding information such as tabled documents and public hearing witnesses
- in a report template in Microsoft Word.
- Preparing documents for publishing online and printing in hard copy and paying attention to
- accuracy, layout and design.
- Assisting with compiling briefing packs for public hearings and preparing documents related
- to Senate committee inquiries for tabling in the Senate.
- Keeping accurate registers that record submissions to committees and the number of
- hearings and hours of meetings.
- Using computer software packages such as Microsoft Office including Word, Excel, Share
- Point, Outlook and knowledge of Adobe Acrobat.
Eligibility / Notes
- Notes
How to Apply
Position Contact Human Resource Management, 6277 5924
Agency Recruitment Site https://recruitmentsenate.nga.net.au/cp/index.cfm?event=jobs.listJobs&jobListid=2
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware:
that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette
applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
Vacancy