The role involves delivering high‑level administrative and business support within the Maritime Sustainment group. On a daily basis you’ll manage complex procedures, coordinate with stakeholders, provide expert policy and administrative guidance, and help drive strategic planning and project work. You’ll work independently with accountability for outcomes and may lead teams or coach others to build capability.
Role Specifications
| Job Title | Administration Officer (Multiple Positions) |
|---|---|
| Vacancy Number | VN-0768173 |
| Position Number | NSSG/01543/26 |
| Classification | APS Level 6 |
| Salary | $99,733 – $112,431 per annum |
| Job Type | Full-Time, Ongoing |
| Primary Locations | Garden Island NSW; Brisbane QLD; Various locations ACT, NSW, NT, QLD, Sydney NSW, WA |
| Future Merit Locations | Brisbane; Garden Island; Various locations ACT, NSW, NT, QLD, WA; Sydney |
| Office Arrangement | On Site; Flexible |
| Office Arrangement Details | Defence is committed to workplace flexibility. Please contact the contact officer for details. |
| Closing Date | Sunday 12 April 2026 |
| Agency Website | Defence Careers |
The Narrative
Join a team delivering critical maritime support and capability to Defence. Maritime Sustainment is driving transformational change to implement the Maritime Sustainment Model, balancing complex priorities with a strong commitment to professional development, flexible work arrangements and inclusive culture. If you’re proactive, adaptable and able to navigate change with sound judgement, you’ll find a rewarding career here.
We value collaboration, integrity and excellence. The role offers opportunities to provide guidance on policy, lead initiatives, and contribute to large-scale programs while maintaining a healthy work‑life balance. Defence supports diverse talent and aims to build capability through mentoring, coaching and structured development.
Duties (What You Will Do)
| Key Responsibilities | Specific Tasks |
|---|---|
| Administrative leadership | Provide expert administrative support, interpret policy, and apply governance frameworks to deliver compliant outcomes. |
| Project and program support | Assist in strategic planning, manage workflows, and contribute to project delivery and team capability building. |
| Stakeholder engagement | Liaise with internal and external stakeholders on complex issues to achieve Defence outcomes. |
| Policy guidance | Offer policy advice on complex matters and ensure alignment with legislation and government decision-making. |
| People and financial accountability | Lead teams as required, coach staff, manage workloads, and be accountable for people and financial outcomes. |
| Continuous improvement | Identify risks, apply sound judgement, and contribute to administrative process improvements. |
| Change management | Support the Maritime Sustainment transition and adapt to evolving priorities. |
About You (Eligibility)
- Strong administrative experience in fast-paced, complex environments.
- Ability to interpret policy, apply procedures and provide expert advisory support.
- Experience in strategic planning, program management or project coordination; capable of leading teams.
- Excellent communication and relationship-building skills; professional and collaborative approach.
- Sound judgement, initiative and problem-solving capability; comfortable navigating change.
- Security clearance ability to obtain and maintain Negative Vetting Level 1.
- Technical proficiency in common office software; ability to learn governance and policy systems quickly.
Important Information for Applicants
jobs in australia for foreigners: The APS typically requires Australian citizenship or eligibility for Australian security clearance for this role. This vacancy specifies the need for the ability to obtain Negative Vetting Level 1 clearance, which generally implies Australian citizenship or residency eligibility and eligibility to work in Australia. If you’re unsure about your visa or citizenship status, please review Defence’s recruitment guidance or contact the advertised officer for clarification.
Direct Answer
The role requires eligibility to obtain and maintain Negative Vetting Level 1 security clearance. This generally aligns with Australian citizenship or a suitable residential status and work rights as defined by Defence. If you’re uncertain about your eligibility, you should contact the Agency Recruitment Site or the Contact Officer listed in the notice for specific guidance related to your situation.
Additional Information
Diversity & Inclusion
Defence promotes an inclusive culture that values service, courage, respect, integrity and excellence. Flexible work arrangements, training, mentoring and tailored pathways are available to support diverse talent.
RecruitAbility
RecruitAbility applies to this vacancy. You may opt to participate in further assessment if you declare a disability and meet minimum requirements. For details visit the APS RecruitAbility page.
Future Merit Pools
Applicants who are found suitable may be offered similar employment opportunities in Defence or other APS agencies in the future.
Call to Action
| How to Apply | Details |
|---|---|
| Contact Officer | Michelle Mitchell, 07 4280 9368 |
| Candidate Kit | Candidate Kit |
| Application Portal | Apply here |